With the PDF format, your small business can create documents viewable in virtually any operating system or computing platform. Using Adobe Acrobat or other PDF authoring programs, you can create portable documents from any application that supports printing, thus making it an ideal medium for sending letters, contracts, images or just about any other document electronically. In many cases, when you want to send someone a PDF document, you can attach the file to an email just as you would any other type of file.

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However, if you want the recipient to be able to view the PDF document in the body of the email message as soon as it is opened, many email clients require that the PDF file be embedded as an image. As long as the receiver’s webmail or desktop email client supports images -- and most do -- the reader will see the PDF file when the message is opened. Click “Attach File” on the ribbon bar and browse to the folder on your PC containing the original PDF document. Highlight the PDF filename and then click “Insert.” Outlook displays the filename in the “Attached” field of the message window.

Note that you do not need to attach the original PDF image if the document only has a single page or you insert all the pages into the message as images. However, if you choose to insert a single page of a multi-page document, you might want to attach the file so that the recipient can review it if desired. Tips • If you are sure that the recipient of your message uses an email client that supports the viewing of MSO files in messages, you can embed the first page of a PDF directly into the email without first converting it to a JPEG image.

To do this, click the 'Insert' tab on the ribbon bar, and then click 'Object.' In the Object window, select 'Adobe Acrobat Document' and then click 'OK.' Browse to the PDF you want to display in the message, highlight the filename and then click 'Insert.'

Outlook formats the first page of the PDF and inserts it as a MSO file. Other Outlook users and users of webmail services such as Gmail and Hotmail are able to view the inline-embedded MSO files without additional software. However, users of certain other desktop clients or webmail accounts might not be able to view the MSO file when they open the message. • If you use an email client other than Outlook, the steps to insert the image and attach the original PDF file should be similar. Just look for the “Insert Image” or “Insert Picture” link or icon in the program window.

To attach the PDF file to the message, click the “Paperclip” icon on the toolbar, or click “Attach File” on the menu bar.

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